General meeting
The general meeting is PRD’s supreme authority.
PRD holds its annual general meeting before the end of April.
The annual general meeting is convened at no less than four weeks’ electronic notice to each member and PRD must receive members’ notice of attendance no later than one week before the general meeting. Each member may be represented at the general meeting by no more than two persons. Notice of the name(s) of the representative(s) must be given before the final date for registration.
Members unable to attend the general meeting may cast their votes electronically. Electronic voting must have been completed no later than one week before the general meeting.
Proxies may be issued to other members or an external representative in connection with any general meeting. Only proxies given on a PRD template are valid.
The agenda of the annual general meeting must include the following items, at a minimum:
- Election of chairman of the meeting
- Presentation of the operating and financial review for approval
- Presentation of the financial statements for approval
- Approval of the annual transparency report
- Presentation of budget for information
- Any amendments of the statutes
- Decision on the general policy for revenue distribution to right holders
- Decision on the general policy for use of non-distributable funds
- Decision on the general investment policy
- Decision on the general policy for deductions from revenue to right holders
- Decision on the use of non-distributable funds
- Election of board members; see article 10.3
- Election of two alternates for one-year terms
- Approval of fees to board members
- Election of the Organisation’s auditor
- Other proposals from the board
- Proposals from the members
- Any other business
In order to be submitted to the annual general meeting, members' proposals for the agenda must have been received by the board no later than March 15.
Voting
Each member has 1 vote at the general meeting. However, members having received a total revenue of less than DKK 1,500 from PRD over the previous three calendar years have no right to vote at the general meeting.
In addition, each member has the following votes depending on the revenue received from PRD in the previous calendar year:
DKK 10,000-99,999: 1 additional vote
DKK 100,000-499,999: 3 additional votes
DKK 500,000-1,000,000: 5 additional votes
More than DKK 1 million: 10 additional votes
Board
Any member can propose candidates for the board. In order to be submitted to the general meeting, proposals for candidates must have been received by the board no later than March 15. Members must be notified of such proposals concurrently with the notice convening the general meeting.
The board consists of up to 12 board members and 2 alternates.
9 board members are elected at the general meeting, so that 5 board members are elected in even years and 4 board members are elected in odd years. Board members are elected for a term of two years. Alternates are elected for a term of one year. Board members and alternates are eligible for re-election.
The board can appoint up to 3 additional board members and up to 2 observers. The appointment of such board members and observers is made for one-year terms.